Privacy and Data Protection

General Data Protection Regulation General statements and data processing information

Data Protection and at the same time informing the persons concerned in accordance with Article 13 and Article 14 of the EU

Details of the responsible organisation

Company:
DIE SOFTWARE Objectway Group GmbH

Legal Representatives:
Karl im Brahm, Dr. Alexander Cassar, Dr. Klaus J. Friese

Address:
Im Klosterbauhof 3, 85560 Ebersberg, Germany

Contact details data protection officer

  • E‑Mail: datenschutz@die-software.com
  • Mail: at the above given company address with the addition “Data Protection Officer”

These statements also apply to DIE SOFTWARE BAaS Banking Applications and Services GmbH.

Data concerned:
Personal data is only collected if you provide it to us of your own accord. No other personal data is collected. Any processing of your personal data that goes beyond what is permitted by law will only be carried out on the basis of your express consent.

Purpose of Processing:
Contract processing

Categories of Recipients:
– Public authorities in case of prevailing legal provisions.
– Companies of the Objectway Group.
– External service providers, subcontractors or other contractors.
– Other external bodies, provided the data subject has consented or a transfer is permissible for superior interest.

Transfer to Third Countries:
Contractors outside the European Union may also be used in the context of the fulfillment of the contract.

Duration of Data Storage:
The duration of data storage depends on the statutory retention obligations and is usually 10 years.

Specific information about the website

 

Data Usage:

When you access our web pages, you transmit data (out of technical necessity) to our web server via your internet browser. The following data is recorded during an ongoing connection for communication between your internet browser and our web server:

  • Date and time of the request
  • Name of the requested file
  • Page from which the file was requested
  • Access status (file transferred, file not found, etc.)
  • Web browser and operating system
  • complete IP address of the requesting computer
  • amount of data transferred.

For reasons of technical security, in particular to defend against attempted attacks on our web server, we store this data for a short period of time. It is not possible for us to draw conclusions about individual persons on the basis of this data. The data is later anonymised by shortening the IP address at domain level, so that it is no longer possible to establish a link to the individual user. The data is also processed in anonymised form for statistical purposes; it is not compared with other data or passed on to third parties, not even in extracts.

 

Use of Google Analytics with the consent of website visitors:

This website uses Google Analytics, a web analytics service provided by Google Inc. (“Google”). Google Analytics uses “cookies”, which are text files placed on your computer, to help the website analyse how users use the site. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there. In the event that IP anonymisation is activated on this website, however, your IP address will be truncated beforehand by Google within member states of the European Union or in other contracting states to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there. On behalf of the operator of this website, Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity and providing other services relating to website activity and internet usage to the website operator. The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. You can also prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) by Google and the processing of this data by Google by downloading and installing the browser plugin available under the following link:

http://tools.google.com/dlpage/gaoptout?hl=de

Regarding the discussion about the use of analysis tools with complete IP addresses, we would like to point out that this website only uses Google Analytics after prior consent has been granted and with the extension “_anonymizeIp()” and therefore IP addresses are only processed in abbreviated form in order to exclude direct personal reference. Especially for browsers on mobile devices, please click this link to prevent anonymised collection by Google Analytics on this website for your browser in the future by means of a so-called “opt-out cookie”.

 

Complianz Privacy Suite

This website uses Complianz (complianz.io) for Cookie and Data Protection Management, which sets a technically necessary cookie (cmplz_*) to store your cookie consents. Complianz cookie does not process any personal data. The Complianz cookies store the consent you gave when you entered the website. If you wish to revoke these consents, simply delete the Complianz-related cookies in your browser. When you re-enter/reload the website, you will be asked again for your cookie consent.

 

Cookie Consent Management

To view cookie consent conditions and management terms, visit the Cookie Policy page.

Details of other data processing procedures

Specific information on the application procedure

 

Data concerned:

Application details

 

Purpose of processing:

Implementation of application procedure

 

Categories of recipients:

Public bodies in case of overriding legal provisions.External service providers or other contractors.Other external bodies insofar as the data subject has given consent or a transfer is permissible for overriding interest.

 

Third country transfers:

No processors outside the European Union are used.

 

Duration of data storage:

Application data is usually deleted within four months after notification of the decision, unless consent has been given for longer data storage in the context of inclusion in the applicant pool.

Processing of (personal) data by the person responsible for the online application procedure

General
We provide this data protection declaration, which relates exclusively to the data collected as part of the online application process, to inform you about how we handle your personal data collected as part of the application process. In general, personal data is only collected as part of the online application process if you provide it to us of your own accord. No other personal data is collected. Any processing of your personal data that goes beyond the scope of the legal permissions will only be carried out on the basis of your express consent.

 

Responsible entity

The responsible entity (for all companies of the DSW group of companies) within the meaning of the DS-GVO is:

DIE SOFTWARE Objectway Group GmbH
Im Klosterbauhof 3
85560 Ebersberg
Germany
Phone: +49 (0) 8092 / 86 17 – 0

 

Commercial Register
Registration number: HRB 101848
Register court: Munich Local Court

 

Contact details of the data protection officer:

by e‑mail: at datenschutz@die-software.com
by post: at the company address given above with the addition “Data Protection Officer”.

Personal data in the context of the application process

Personal data is information about the personal or factual circumstances of an identified or identifiable natural person. This includes information such as your name, address, telephone number and date of birth, but also data about your specific career, etc., which can be assigned to a specific person with reasonable effort. Information that is not (un)indirectly associated with your real identity, on the other hand, is not personal data.

 

Personal data concerned

Only personal data that you provide to us as part of the application process will be processed.

 

Legal basis of processing

We process your personal data in accordance with the regulations of the European General Data Protection Regulation (DS-GVO) and the Federal Data Protection Act (BDSG) for the purpose of deciding on the establishment of an employment relationship. The legal basis for this is Art. 88 DS-GVO in conjunction with § 26 BDSG (new) and, if applicable, Art. 6 Par. 1 lit. b DS-GVO for the initiation or implementation of contractual relationships. Furthermore, we may process personal data about you insofar as this is necessary to fulfil legal obligations (Art. 6 Par. 1 lit. c DS-GVO) or to defend asserted legal claims against us arising from the application process. The legal basis for this is Art. 6 Par. 1 lit. f DS-GVO. If you have given us express consent to process your personal data in accordance with Art. 6 Par. 1 lit. a) DS-GVO, Art. 88 Par. 1 DS-GVO in conjunction with Section 26 Par. 2 BDSG, we will use your data to the extent and for the purpose described in the declaration of consent.

 

Purposes for processing personal data for applications and in the application process

If you apply to us electronically, i.e. by e‑mail or via our web form, we will collect and process your personal data solely for the purpose of processing the application procedure and carrying out pre-contractual measures. By submitting an application on our recruiting page, you express your interest in taking up employment with us. In this context, you provide us with personal data which we use and store exclusively for the purpose of your job search/application. Since you also have the option of uploading meaningful documents such as a cover letter, your CV and references, these may contain further personal data such as your date of birth, address, etc. Only authorised employees have access to your data. Only authorised employees from the personnel department or employees involved in the application process have access to your data. Personal data is stored exclusively for the purpose of filling the vacant position for which you have applied. Your data will be stored for a period of 90 days beyond the end of the application process. As a rule, this is done to fulfil legal obligations or to defend against any claims arising from legal regulations. We are then obliged to delete or anonymise your data. In this case, the data is only available to us as so-called metadata without direct personal reference for statistical evaluations (for example, proportion of women or men in applications, number of applications per period, etc.).

If you receive an offer of employment with us as part of the application process and accept it, we store the personal data collected as part of the application process for at least the duration of the employment relationship.

 

Disclosure of data to third parties

The data transmitted as part of your application will be transferred via TLS encryption and stored in a database. This database is operated by Personio GmbH, which offers personnel administration and applicant management software (https://www.personio.de/impressum/). Personio is our order processor in this context in accordance with Art. 28 DS-GVO. The basis for the processing here is a contract for commissioned processing between us as the responsible entity and Personio.

 

Third country transfers

None.

 

Your rights

If personal data is processed by us as the responsible entity, you as the data subject have, depending on the legal basis and purpose of the processing, certain rights under Chapter III of the EU General Data Protection Regulation (GDPR), in particular the right to information (Art.15 DS-GVO), right to rectification (Art. 16 DS-GVO), right to erasure (Art. 17 DS-GVO), right to restriction of processing (Art. 18 DS-GVO), right to data portability (Art. 20 DS-GVO), right to object (Art. 21 DS-GVO). If the processing of personal data is based on your consent, you have the right to revoke this consent under data protection law in accordance with Art. 7 III DS-GVO. Please contact our data protection officer to assert your rights with regard to the data processed in this online application procedure (see point 2.). In addition, you have the right to complain to the competent data protection supervisory authority pursuant to Art. 77 DS-GVO if you believe that the processing of personal data collected in the course of your visit to our website violates the General Data Protection Regulation. The Bavarian State Office for Data Protection Supervision (BayLDA) is responsible for us.

 

Final regulations

We reserve the right to amend this privacy policy at any time to ensure that it always complies with current legal requirements or to reflect changes to the application process or similar. The new data protection statement will then apply to a revisit to this recruitment page or a renewed application.

 

Specific information on the processing of customer data/prospect data.

Data concerned:

Data provided for the performance of the contract; if applicable, data beyond this for processing based on your explicit consent.

 

Purpose of processing:

Contract performance, including quotations, orders, sales and invoicing, quality assurance.

 

Categories of recipients:

Public authorities in case of overriding legal provisions.

External service providers or other contractors, including for data processing and hosting, shipping, transport and logistics, service providers for printing and shipping information and call centres.

Other external bodies insofar as the data subject has given consent or a transfer is permissible for overriding interest.

 

Third country transfers:

No processors outside the European Union are used.

 

Duration of data storage:

The duration of data storage depends on the legal retention obligations and is usually 10 years.

 

Specific information on the processing of employee data

 

Data concerned:

Data provided for the performance of the contract; if applicable, any additional data for processing based on your explicit consent.

 

Purpose of processing:

Contract performance within the scope of the employment relationship

 

Categories of recipients:

Public authorities in the event of overriding legal provisions, e.g. tax office, social security institutions.

External service providers or other contractors, e.g. for data processing and hosting, payroll accounting, travel expense accounting, insurance services.

Other external bodies insofar as the data subject has given consent or a transfer is permissible for predominant interest.

 

Third country transfers:

No processors outside the European Union are used.

Duration of data storage:

The duration of data storage depends on the statutory retention obligations and is usually 10 years.

 

Specific information on the processing of supplier data

 

Data concerned:

Data provided for the performance of the contract; if applicable, any additional data for processing based on your explicit consent.

 

Purpose of processing:

Contract performance, including enquiries, purchasing, quality assurance.

 

Categories of recipients:

Public authorities in the case of overriding legal provisions.

External service providers or other contractors, e.g. for data processing and hosting, accounting, payment processing.

Other external bodies insofar as the data subject has given consent or a transfer is permissible for overriding interest.

 

Third country transfers:

No processors outside the European Union are used.

 

Duration of data storage:

The duration of data storage depends on the legal retention obligations and is usually 10 years.

 

Specific information on the use of video conferencing/webinar software.

 

Data concerned:

Data provided for the use of the video conferencing software or webinar software (esp. first name, last name, e‑mail address; optional: sound transmission; optional: image transmission; optional: questions when using chat functions); to the extent technically necessary, processing of data from your system to establish the connection with the provider of the conferencing software.

 

Purpose of processing:

Conducting video conferences or webinars.

 

Categories of recipients:

Public bodies where there is overriding legislation. External service providers or other contractors, including for data processing and hosting. Other external bodies insofar as the data subject has given consent or a transfer is permissible for overriding interest.

 

Third country transfers:

Processors outside the European Union are used (here: United States of America); standard contractual clauses have been concluded with the service provider accordingly.

 

Duration of data storage:

A recording of video conferences only takes place with the previously documented consent of the participants. The technical data is deleted if it is no longer required. The duration of data storage otherwise depends on the statutory retention obligations and is usually 10 years.

 

More information and contacts

In addition, you can assert your rights to information, correction or deletion or to restriction of processing or the exercise of your right to object to processing as well as the right to data portability at any time. Here you will find the possibility to contact us by e‑mail or letter. You also have the right to contact the data protection supervisory authority in the event of complaints.

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Imprint

Management

Karl im Brahm, Managing Director
Dr. Alexander Cassar, Managing Director
Dr. Klaus J. Friese, Managing Director

Commercial register

Amtsgericht München
HRB 101848

Registered office of company

DIE SOFTWARE OBJECTWAY GROUP GmbH

Im Klosterbauhof 3 85560
Ebersberg – Deutschland

Tele­pho­ne: +49 8092 8617–0
Tele­fax: +49 8092 8617–300
Email: info@die-software.com

Tax number

Tax number: 114/118/70113
VAT-ID: DE 154 518 177